[Cynnabar] BoC Meeting Minutes 10/20/14 meeting

Thu Oct 23 03:36:40 UTC 2014

Edit: I will no longer be a student as of December, but I am not leaving
the area.

~Birke

On Tue, Oct 21, 2014 at 7:20 PM, Cynnabar Seneschal via Barony <
barony at cynnabar.org> wrote:

> These meeting minutes are not late. In fact, they are before their normal
> time! That’s because your Seneschal is an awesome Seneschal!
>
>
>
> -Finn
>
> Seneschal of many moons…
>
>
>
>
>
> *Event and Demo Reports*
>
>
>
> *Crown Tournament – *It was interesting. Daye gave good feedback on the
> event. We have a new Prince and Princess!
>
>
>
> *Archery practice – *Great practice!
>
>
>
> *Armored/Rapier practice – *More new people still showing up at practices.
>
>
>
> *Upcoming Baronial Events and Demos*
>
>
>
> *Dixboro Farmers Market Demo (Fri. Oct. 24th, 3:30 to 7:30) –* We have
> enough people to support. Daye will coordinate day of. All systems go!
>
>
>
> *Closing of the Range III (Sun. Oct. 26th) –* Range open at 10:AM.
> Armored/rapier practices noon-ish (or when people get in armor). Setup day
> on Saturday starting at 10:AM. Please bring something for the evening
> pot-luck. Come have fun!
>
>
>
> *A Grand Day of Tournaments (Sat. Nov. 15th) –* Had planning meeting
> Thursday. Everything is on schedule. Please donate more prizes, but bring
> them on the day of the event.
>
>
>
> *Kerrytown Kindle Fest Demo (Fri. Dec. 5th) –* We have an application!
> However, the hosts are not used to people doing demos so they need to
> discuss with the board of directors about us. We should have a decision
> within a week..
>
>
>
> *Nicola’s Gift Wrapping (Sat. Dec. 13th and Sun. Dec. 21st) –* This is to
> support our annual gift wrapping in garb we do for Nicola’s bookstore.
> Amyon will start coordinating sign-up sheets towards the beginning of
> December.
>
>
>
> *Wassail! (Sat. Dec. 20th) –* Nothing new.
>
>
>
> *Old Business*
>
>
>
> *Budget item: Materials for printing Baronial  brochures and business
> cards ($60)  –* Genoveva is requesting $60 to buy paper/stock to print
> more business cards and brochures. This is the 3rd of our 3 meeting
> discussion/approval process. No issues or concerns. APPROVED!
>
>
>
> *Proposed addition to the Cynnabar Financial Policy: *
>
> 2. ii. 3. Group officers or members of the Barony may occasionally request
> minor expenditures ($50) for carrying out the duties of their office or for
> items that support Baronial activities. These minor budget line item
> requests can be requested by the officer or member at a business meeting
> and then approved or denied by the participants at that same meeting.
>
>
>
> More discussion happened and it was agreed that we should have a hard
> number on the dollar limit to remove ambiguity from the process. As this
> was a more restrictive definition, it was agreed that we did not need to
> restart the 3-meeting process. This is the 3rd of our 3 meeting
> discussion/approval process. APPROVED!
>
>
>
> *New Event Proposal: Spring Crown Tournament (May 23rd and 24th, 2015 -
> $7000 )  –* Mistress Claire proposed we host next Spring Crown Tourney.
> Liberty School in Saline. She is starting the proposal now in order to have
> the bid in place by Crown Tourney. The original budget is for $6000 which
> covers 2 days’ worth of site rental and other miscellaneous items. It was
> agreed to increase the event budget by another $1000 to cover feast and A&S
> Judges lunches (traditionally provided for free). Bid will be due Nov. 22
> nd. Decision on if we get the bid will be done at Kingdom 12th night
> Curia in January. Overall people still liked the idea of hosting Crown.
> This is the 2nd of our 3 meeting discussion/approval process. It was
> noted that the feast needs to show (at least on paper) that it’s budget
> needs to break even.
>
>
>
> *GDoT Lunch Tavern proposal - AKA: Arina’s Magical Lunch Tavern ($500)  –*
> Magical Mistress Arina is willing to run lunch tavern again. Planning for
> 150 people with a $4 meal deal. This is the 2nd of our 3 meeting
> discussion/approval process. No issues or concerns.
>
>
>
> *New Business*
>
>
>
> *New officer for Chronicler position: Gavriil Petrivich –* Gavriil *(Gavriil)
> *has volunteered to become the next Chronicler taking over from
> Ermenrich, because apparently Ermenrich is a slacker and wants to loaf
> around for the next five years. But Gavriil *(Gavriil) * has a background
> in graphic design and plans on improving the newsletter as well as putting
> out some special editions as well. No issues or concerns were raised. This
> is the 1st  of our 3 meeting discussion/approval process.
>
>
>
>
>
> *Group discussion*
>
>
>
> *This is a new section as there were a couple of items that needed to be
> discussed with the group, but no decisions were to be made (so not
> “business” that needs group approval. *
>
>
>
> *Getting a Square (a device/account that will allow us to take credit
> cards for gate/lunch taverns) –* Daye brought up the idea that Cynnabar
> look into getting a Square account (the small devices that attach to smart
> phones that can run credit/debit cards) so the Barony can take plastic at
> gate and/or lunch tavern. The device is free but there is a 2.75% fee for
> each transaction. So processing a $10 site fee will cost the Barony 27.5
> cents. Discussion happened. Most agreed while it might be a “nice to have”
> for the Barony to offer, we were not sure if it would be worth the cost. Or
> were we sure if it not offering this service really negatively impacts
> attendance. Some people will reach out to other groups to see if they have
> done something similar for their group and what the results were. No
> proposal, just discussion right now.
>
>
>
> *UoM Student group president needed –* Genoveva brought up we need to
> identify and ask one of the students at UoM to become the new student group
> leader as Birke leaving at the end of this year. After discussion, Giovanna
> and Kasha will take the lead in talking with some of the new/active
> students.
>
>
>
> *Announcements*
>
>
>
> Johannes – Next herald night will be dedicated to vocal heraldry for GDoT.
> Need more field heralds for event.
>
>
>
> Anne (for Gregoire) – New Knight Marshal Handbook is done. Will become
> official once published/announced in Pale.
>
>
>
> Arina – Next workshop will be project bags. Upcoming workshops include
> girdle books.
>
>
>
> Genoveva – Newcomers workshop on Sunday Nov. 2nd from noon to 1:PM. Focus
> on how to behave in court. (It is recommended you don’t follow Daye or
> Finn’s examples.)
>
>
>
> Finn – If you are interested in becoming the next Baronial Seneschal,
> please see Finn.
>
>
>
>
>
>
>
>
>
> _______________________________________________
> Barony mailing list
> Barony at cynnabar.org
> http://lists.cynnabar.org/listinfo/barony
>
>
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